Home > CHAPTER 20: CENTRAL COUNCIL OF MINISTERS

CHAPTER 20: CENTRAL COUNCIL OF MINISTERS

                                                   


    CHAPTER 20: THE COUNCIL OF MINISTERS


As the Constitution of India provides for a parliamentary system of government modelled on
the British pattern, the council of ministers headed by the prime minister is the real executive
authority is our politico-administrative system.

The principles of parliamentary system of government are not detailed in the Constitution, but two
Articles (74 and 75) deal with them in a broad, sketchy and general manner. Article 74 deals with the
status of the council of ministers while Article 75 deals with the appointment, tenure, responsibility,
qualification, oath and salaries and allowances of the ministers.

CONSTITUTIONAL PROVISIONS


Article 74—Council of Ministers to aid and advise President

1. There shall be a Council of Ministers with the Prime Minister at the head to aid and advise
the President who shall, in the exercise of his functions, act in accordance with such advice.
However, the President may require the Council of Ministers to reconsider such advice and
the President shall act in accordance with the advice tendered after such reconsideration.

2. The advice tendered by Ministers to the President shall not be inquired into in any court.
Article 75—Other Provisions as to Ministers

1. The Prime Minister shall be appointed by the President and the other Ministers shall be
appointed by the President on the advice of the Prime Minister.

2. The total number of ministers, including the Prime Minister, in the Council of Ministers shall
not exceed 15% of the total strength of the Lok Sabha. The provision was added by the 91st
Amendment Act of 2003.

3. A member of either house of Parliament belonging to any political party who is disqualified
on the ground of defection shall also be disqualified to be appointed as a minister. This
provision was also added by the 91st Amendment Act of 2003.

4. The ministers shall hold office during the pleasure of the President.

5. The council of ministers shall be collectively responsible to the Lok Sabha.

6. The President shall administer the oaths of office and secrecy to a minister.

7. A minister who is not a member of the Parliament (either house) for any period of six
consecutive months shall cease to be a minister.

8. The salaries and allowances of ministers shall be determined by the Parliament.

Article 77—Conduct of Business of the Government of India

1. All executive action of the Government of India shall be expressed to be taken in the name of
the President.

2. Orders and other instruments made and executed in the name of the President shall be
authenticated in such manner as may be specified in rules to be made by the President.
Further, the validity of an order or instrument which is so authenticated shall not be called in
question on the ground that it is not an order or instrument made or executed by the President.

3. The President shall make rules for the more convenient transaction of the business of the
Government of India, and for the allocation among Ministers of the said business.

Article 78—Duties of Prime Minister
It shall be the duty of the Prime Minister

1. To communicate to the President all decisions of the Council of Ministers relating to the
administration of the affairs of the Union and proposals for legislation

2. To furnish such information relating to the administration of the affairs of the Union and
proposals for legislation as the President may call for

3. If the President so requires, to submit for the consideration of the Council of Ministers any
matter on which a decision has been taken by a Minister but which has not been considered by
the Council

NATURE OF ADVICE BY MINISTERS

Article 74 provides for a council of ministers with the Prime Minister at the head to aid and advise
the President in the exercise of his functions. The 42nd and 44th Constitutional Amendment Acts have
made the advice binding on the President.1 Further, the nature of advice tendered by ministers to the
President cannot be enquired by any court. This provision emphasises the intimate and the
confidential relationship between the President and the ministers.

In 1971, the Supreme Court held that ‘even after the dissolution of the Lok Sabha, the council of
ministers does not cease to hold office. Article 74 is mandatory and, therefore, the president cannot
exercise the executive power without the aid and advise of the council of ministers. Any exercise of
executive power without the aid and advice will be unconstitutional as being violative of Article 74’.
Again in 1974, the court held that ‘wherever the Constitution requires the satisfaction of the President,
the satisfaction is not the personal satisfaction of the President but it is the satisfaction of the council
of ministers with whose aid and on whose advice the President exercises his powers and functions’.

APPOINTMENT OF MINISTERS

The Prime Minister is appointed by the President, while the other ministers are appointed by the
President on the advice of the Prime Minister. This means that the President can appoint only those
persons as ministers who are recommended by the Prime minister.

Usually, the members of Parliament, either Lok Sabha or Rajya Sabha, are appointed as ministers. A
person who is not a member of either House of Parliament can also be appointed as a minister. But,
within six months, he must become a member (either by election or by nomination) of either House of
Parliament, otherwise, he ceases to be a minister.

A minister who is a member of one House of Parliament has the right to speak and to take part in the
proceedings of the other House also, but he can vote only in the House of which he is a member.

Oath and Salary of Ministers

Before a minister enters upon his office, the president administers to him the oaths of office and
secrecy. In his oath of office, the minister swears:

1. to bear true faith and allegiance to the Constitution of India,

2. to uphold the sovereignty and integrity of India,

3. to faithfully and conscientiously discharge the duties of his office, and

4. to do right to all manner of people in accordance with the Constitution and the law, without
fear or favour, affection or ill will.

In his oath of secrecy, the minister swears that he will not directly or indirectly communicate or
reveal to any person(s) any matter that is brought under his consideration or becomes known to him as
a Union minister except as may be required for the due discharge of his duties as such minister.

In 1990, the oath by Devi Lal as deputy prime minister was challenged as being unconstitutional as
the Constitution provides only for the Prime Minister and ministers. The Supreme Court upheld the
oath as valid and stated that describing a person as Deputy Prime Minister is descriptive only and
such description does not confer on him any powers of Prime Minister. It ruled that the description of
a minister as Deputy Prime Minister or any other type of minister such as minister of state or deputy
minister of which there is no mention in the Constitution does not vitiate the oath taken by him so long
as the substantive part of the oath is correct.

The salaries and allowances of ministers are determined by Parliament from time to time.2 A minister
gets the salary and allowances that are payable to a member of Parliament. Additionally, he gets a
sumptuary allowance (according to his rank), free accommodation, travelling allowance, medical
facilities, etc. In 2001, the sumptuary allowance for the prime minister was raised from `1,500 to
`3,000 per month, for a cabinet minister from `1,000 to `2,000 per month, for a minister of state from
`500 to `1,000 per month and for a deputy minister from `300 to `600 per month.

RESPONSIBILITY OF MINISTERS

Collective Responsibility

The fundamental principle underlying the working of parliamentary system of government is the
principle of collective responsibility. Article 75 clearly states that the council of ministers is
collectively responsible to the Lok Sabha. This means that all the ministers own joint responsibility
to the Lok Sabha for all their acts of ommission and commission. They work as a team and swim or
sink together. When the Lok Sabha passes a no-confidence motion against the council of ministers, all
the ministers have to resign including those ministers who are from the Rajya Sabha.3 Alternatively,
the council of ministers can advise the president to dissolve the Lok Sabha on the ground that the
House does not represent the views of the electorate faithfully and call for fresh elections. The
President may not oblige the council of ministers that has lost the confidence of the Lok Sabha.
The principle of collective responsibility also means that the Cabinet decisions bind all cabinet
ministers (and other ministers) even if they differed in the cabinet meeting. It is the duty of every
minister to stand by cabinet decisions and support them both within and outside the Parliament. If any
minister disagrees with a cabinet decision and is not prepared to defend it, he must resign. Several
ministers have resigned in the past owing to their differences with the cabinet. For example, Dr BR
Ambedkar resigned because of his differences with his colleagues on the Hindu Code Bill in 1953.
CD Deshmukh resigned due to his differences on the policy of reorganisation of states. Arif
Mohammed resigned due to his opposition to the Muslim Women (Protection of Rights on Divorce)
Act, 1986.

Individual Responsibility

Article 75 also contains the principle of individual responsibility. It states that the ministers hold
office during the pleasure of the president, which means that the President can remove a minister even
at a time when the council of ministers enjoys the confidence of the Lok Sabha. However, the
President removes a minister only on the advice of the Prime Minister. In case of a difference of
opinion or dissatisfaction with the performance of a minister, the Prime Minister can ask him to
resign or advice the President to dismiss him. By exercising this power, the Prime Minister can
ensure the realisation of the rule of collective responsibility. In this context, Dr B R Ambedkar
observed:

“Collective responsibility can be achieved only through the instrumentality of the Prime Minister.
Therefore, unless and until we create that office and endow that office with statutory authority to
nominate and dismiss ministers, there can be no collective responsibility.”4

No Legal Responsibility

In Britain, every order of the King for any public act is countersigned by a minister. If the order is in
violation of any law, the minister would be held responsible and would be liable in the court. The
legally accepted phrase in Britain is, “The king can do no wrong.” Hence, he cannot be sued in any
court.

In India, on the other hand, there is no provision in the Constitution for the system of legal
responsibility of a minister. It is not required that an order of the President for a public act should be
countersigned by a minister. Moreover, the courts are barred from enquiring into the nature of advice
rendered by the ministers to the president.

COMPOSITION OF THE COUNCIL OF MINISTERS

The council of ministers consists of three categories of ministers, namely, cabinet ministers, ministers
of state,5 and deputy ministers. The difference between them lies in their respective ranks,
emoluments, and political importance. At the top of all these ministers stands the Prime Minister—the
supreme governing authority of the country.
The cabinet ministers head the important ministries of the Central government like home, defence,
finance, external affairs and so forth. They are members of the cabinet, attend its meetings and play an
important role in deciding policies. Thus, their responsibilities extend over the entire gamut of
Central government.

The ministers of state can either be given independent charge of ministries/departments or can be
attached to cabinet ministers. In case of attachment, they may either be given the charge of
departments of the ministries headed by the cabinet ministers or allotted specific items of work
related to the ministries headed by cabinet ministers. In both the cases, they work under the
supervision and guidance as well as under the overall charge and responsibility of the cabinet
ministers. In case of independent charge, they perform the same functions and exercise the same
powers in relation to their ministries/departments as cabinet ministers do. However, they are not
members of the cabinet and do not attend the cabinet meetings unless specially invited when
something related to their ministries/departments are considered by the cabinet.
Next in rank are the deputy ministers. They are not given independent charge of
ministries/departments. They are attached to the cabinet ministers or ministers of state and assist them
in their administrative, political, and parliamentary duties. They are not members of the cabinet and
do not attend cabinet meetings.

It must also be mentioned here that there is one more category of ministers, called parliamentary
secretaries. They are the members of the last category of the council of ministers (which is also
known as the ‘ministry’). They have no department under their control. They are attached to the senior
ministers and assist them in the discharge of their parliamentary duties. However, since 1967, no
parliamentary secretaries have been appointed except during the first phase of Rajiv Gandhi
Government.

At times, the council of ministers may also include a deputy prime minister. Thus Sardar Patel in
Pandit Nehru’s ministry, Morarji Desai in the Indira Gandhi’s Ministry, Charan Singh in the Morarji
Desai’s ministry, Jagjivan Ram in the Charan Singh’s ministry, Devi Lal in the VP Singh’s ministry
and L.K. Advani in the AB Vajpayee’s ministry served as deputy prime ministers. The deputy prime
ministers are appointed mostly for political reasons.

COUNCIL OF MINISTERS VS CABINET

The words ‘council of ministers’ and ‘cabinet’ are often used interchangeably though there is a
definite distinction between them. They differ from each other in respects of composition, functions,
and role. These differences are shown in Table 20.1.

Table 20.1 Distinction Between Council of Ministers and Cabinet

Council of ministers Cabinet

1. It is a wider body consisting of 60 to 70 ministers. 1. It is a smaller body consisting of 15 to 20 ministers.

2. It includes all the three categories of ministers, that is, cabinet
ministers, ministers of state, and deputy ministers.

2. It includes the cabinet ministers only. Thus, it is a part of
the council of ministers.

3. It does not meet, as a body, to transact gov-ernment business. It
has no collective funct-ions.

3. It meets, as a body, frequently and usually once in a
week to deliberate and take decisions regarding the
transaction of government business. Thus, it has
collective functions.

4. It is vested with all powers but in theory. 4. It exercises, in practice, the powers of the co-uncil of
ministers and thus, acts for the latter.

5. Its functions are determined by the cabinet. 5. It directs the council of ministers by taking policy
decisions which are binding on all ministers.

6. It implements the decisions taken by the cabinet. 6. It supervises the implementation of its decisions by the
council of ministers.

7. It is a constitutional body, dealt in detail by the Articles 74 and 75
of the Constitution. Its size and classification are, however, not
mentioned in the Constitution. Its size is determined by the prime
minister according to the exigencies of the time and requirements
of the situation. Its classification into a three-tier body is based on
the conventions of parliamentary government as developed in
Britain. It has, however, got a legislative sanction. Thus, the
Salaries and Allowances Act of 1952 defines a ‘minister’ as a
‘member of the council of ministers, by whatever name called, and
includes a deputy minister’.

7. It was inserted in Article 352 of the Constitution in 1978
by the 44th Constitutional Amendment Act. Thus, it did
not find a place in the original text of the Constitution.
Now also, Article 352 only defines the cabinet saying
that it is ‘the council consisting of the prime minister and
other ministers of cabinet rank appointed under Article
75’ and does not describe its powers and functions. In
other words, its role in our politico-administrative system
is based on the conventions of parliamentary government
as developed in Britain.

8. It is collectively responsible to the Lower House of the Parliament. 8. It enforces the collective responsibility of the council of
ministers to the Lower House of Parliament.

ROLE OF CABINET

1. It is the highest decision-making authority in our politico-administrative system.
2. It is the chief policy formulating body of the Central government.
3. It is the supreme executive authority of the Central government.
4. It is chief coordinator of Central administration.
5. It is an advisory body to the president and its advice is binding on him.
6. It is the chief crisis manager and thus deals with all emergency situations.
7. It deals with all major legislative and financial matters.
8. It exercises control over higher appointments like constitutional authorities and senior
secretariat administrators.
9. It deals with all foreign policies and foreign affairs.

ROLE DESCRIPTIONS

The various comments made by the eminent political scientists and constitutional experts on the role
of cabinet in Britain holds good in the Indian context also. These are mentioned below.
Ramsay Muir “The Cabinet is the steering wheel of the ship of the state.”
Lowell “The Cabinet is the keystone of the political arch”.

Sir John Marriott “The Cabinet is the pivot around which the whole political machinery revolves”.
Gladstone “The Cabinet is the solar orb around which the other bodies revolve”.
Barker “The Cabinet is the magnet of policy”.
Bagehot “The Cabinet is a hyphen that joins, the buckle that binds the executive and legislative
departments together”.

Sir Ivor Jennings “The Cabinet is the core of the British Constitutional System. It provides unity to
the British system of Government”.

L.S. Amery “The Cabinet is the central directing instrument of Government”.
The position of the Cabinet in the British Government has become so strong that Ramsay Muir
referred to it as the ‘Dictatorship of the Cabinet’. In his book ‘How Britain is Governed’, he writes
“A body which wields such powers as these may fairly be described as ‘omnipotent’ in theory,
however, incapable it may be of using its omnipotence. Its position, whenever it commands a
majority, is a dictatorship only qualified by publicity. This dictatorship is far more absolute that it
was two generations ago”. The same description holds good in the Indian context too.

KITCHEN CABINET

The cabinet, a small body consisting of the prime minister as its head and some 15 to 20 most
important ministers, is the highest decision-making body in the formal sense. However, a still smaller
body called the ‘inner Cabinet’ or ‘Kitchen Cabinet’ has become the real centre of power. This
informal body consists of the Prime Minister and two to four influential colleagues in whom he has
faith and with whom he can discuss every problem. It advises the prime minister on important
political and administrative issues and assists him in making crucial decisions. It is composed of not
only cabinet ministers but also outsiders like friends and family members of the prime minister.
Every prime minister in India has had his ‘Inner Cabinet’—a circle within a circle. Prime Minister
Jawaharlal Nehru’s ‘Inner Cabinet’ consisted of Sardar Patel, Maulana Azad, Gopalaswamy
Ayyangar, and Kidwai. Lal Bahadur Shastri relied upon YB Chavan, Swaran Singh, and GL Nanda.

During the era of Indira Gandhi, the ‘Inner Cabinet’ which came to be called the ‘Kitchen Cabinet’
was particularly powerful and consisted of persons like YB Chavan, Uma Shanker Dixit, Fakhruddin
Ali Ahmed, Dr Karan Singh and others. AB Vajpayee’s ‘inner cabinet’ consisted of LK Advani,
George Fernandes, MM Joshi, Pramod Mahajan, and so on.

Table 20.2 Articles Related to Central Council of Ministers at a Glance

Article No. Subject-matter
74. Council of Ministers to aid and advise President
75. Other provisions as to Ministers
77. Conduct of business of the Government of India
78. Duties of Prime Minister as respects the furnishing of information to the President, etc.

The prime ministers have resorted to the device of ‘inner cabinet’ (extra-constitutional body) due to
its merits, namely:

1. It being a small unit, is much more efficient decision-making body than a large cabinet.
2. It can meet more often and deal with business much more expeditiously than the large cabinet.
3. It helps the Prime Minister in maintaining secrecy in making decisions on important political
issues.

However, it has many demerits also. Thus,6

1. It reduces the authority and status of the cabinet as the highest decision-making body.
2. It circumvents the legal process by allowing outside persons to play an influential role in the
government functioning.

The phenomenon of ‘kitchen cabinet’ (where decisions are cooked and placed before the cabinet for
formal approval) is not unique to India. It also exists in USA and Britain and is quite powerful in
influencing government decisions there.


NOTES AND REFERENCES

1. This Article was amended by the 42nd Constitutional Amendment Act of 1976 to the effect
that the president shall, in the exercise of his functions, act in accordance with the advice
rendered by the council of ministers. The 44th Constitutional Amendment Act of 1978 further
added a proviso to this article to the effect that the president may require the council of
ministers to reconsider such advice and the president shall act in accordance with the advice
tendered after such reconsideration.
2. The Salaries and Allowances of Ministers Act, 1952, has been passed for this purpose.
3. Each minister need not resign separately; the resignation of the prime minister amounts to the
resignation of the entire council of ministers.
4. Constituent Assembly Debates, Volume VIII, p. 1160
5. In 1952, the minister of state was given the new designation of ‘Minister of Cabinet Rank’.
But in 1957, the earlier designation was restored.
6. Avasthi and Avasthi, Indian Administration, Laksmi Narain Agarwal, First Edition, 1993, p.
79.